Set Your Feet on a Firm Foundation

Set Your Feet on a Firm Foundation

Wrapping up 2020: You May Say I’m a Dreamer, But I’m Not the Only One

If you follow my blog, you’ll probably see I love to weave in my favorite song titles and lines and sprinkle my writing with funny personal tales of my daily work and personal life to guide women through business and messaging strategy.

Can we dig deeper today?

In January of this year, I went against my personal grain and did two things. I made a vision board and picked a word of the year. You might wonder why this was outside my norm. Well, I never liked the concept of vision boards I had heard in the past- basically, put a bunch of visuals on a board you want to come true, and if you visualize it enough, it will come to pass in the year. As a doer, a hard worker, and a visionary at heart, I know it takes more than a wish and visualization. It takes commitment, drive, and personal accountability to see a vision birth. My sister, an amazing creative, gave a workshop to create vision boards, and the way she presented combined the pragmatism I needed with the dream. They can go together!

Now let’s talk about the pick a word thing, well, it seemed trendy and cliche. I am not trendy nor cliche. In fact, I rather fight falling in line with trends- most of the time that’s a good thing but not all of the time. This year, I didn’t go about the task of trying to do this seemingly trendy thing of sitting for some days and thinking hard for a word to pop into my brain and guide my year. The word came to me. I am a person of faith, and I remember the day I was sitting in deep thought over the direction of my business. I have many of these kind of days, but on this particular one, I was dreaming of all the big things I wanted to see happen- launch a course, start a membership group, and other big pursuits, and I heard God say, “Those things are not for this year. This year is about FOUNDATION.”

I’m a mover and shaker, and laying a flipping foundation just sounded boring and worse of all it sounded slow and very unexciting. Trust me, I tried to shove that word out of my mind as quickly as I could. Surely, if I was going to do this word thing and give myself to it, shouldn’t the word make me jump up and down?

As I’ve matured in my personal and business life, one thing I’ve learned to do is listen. When God speaks, I know the sound and the feel, and I know that the more I try to hush Him, the louder He speaks. So, I decided to embrace the word. My word was foundation. I was not to build the course, not to make the membership group, not to do any of the zippy and zingy ideas…not for this year. I was to establish a foundation.

Honestly, I didn’t even know what that was going to mean for me. As someone who is a strategist and who has strategy as her top Gallup strength, I went the way that made sense for me and contemplated what the goals would look like. In true word nerd fashion, I found a book I felt could match my most lack-luster word and started reading The Big Stretch by Teneshia Jackson Warner. It is a great read by the way with step by step guides to make big stretches over time in business.

February, I led a women’s business retreat which had been on my heart to put together since summer of the year prior, and what an amazing time I had with each woman there developing ideas, strategy, and encouraging one another. Two weeks later- COVID-19. The ‘vid showed up and I thought, “How am I supposed to build a foundation during a hurricane?”

Do you remember the scene in the Wizard of Oz where Dorothy’s house suddenly stopped spinning and landed? Whens she opened the door, and the movie continued in vibrant color. March and April, I was in the tornado of COVID and of personal circumstances. I was shifting, pivoting, and dodging all kinds of flying projectiles, but when my metaphorical house landed and I opened the door, the world was full of color, of hope, and of promise.

Back to that vision board, the word, and the goals I wrote in that book to strategically support the two, I changed something I originally wrote while I was still wrestling with “foundation.” I had written “launch a digital course.” After making peace with my word, I wrote, “create 20 new strong relationships.” Always being relational, at first this seemed dumb to quantify, but it was the most brilliant strategy shift I made for myself.

I began writing daily, blogging weekly, reaching out and virtual meeting other minds who resonated with mine in passion and in drive, and building my foundation. I stopped obsessing over the course and the course I was going to invest in to do the course creation correctly. I shifted from a focus on product to strengthening my process. I started taking a mad number of online courses and workshops to further my mastery of copywriting and brand messaging. Sitting at the beginning of Q4, not only do I feel more knowledgeable to serve the business community with my copywriting and messaging services, but I stand with more than 20 new strong relationships and have seen referral grow as a natural byproduct of laying a firm ground floor, and I have seen more business grow over this hairy year than I could have ever dreamed.

Where do you need to reinforce your processes, so when you do pursue the product, you are unstoppably equipped?

Making stuff happen is exciting. Watching a flower grow is not, but when the flower blooms something beautiful and fragrant, you are thankful you watered the soil and fertilized it, and did all the other unexciting tasks to cultivate a thing of beauty.

Hold onto your dream in this season, but more than that, dress it by engaging the processes, habits, and skills you need to ensure it blooms in its due season. I don’t know what next year’s word will be, but I do know building a foundation was so worth the work and worth the wait. Don’t give up because the dream takes time. Let your dream and the One who made the dream take your hand down an unforgettable journey.

Remember, circumstance does not determine outcomes. 2020 doesn’t have that much power girlfriend.

I’m rooting for you!

Dream Big and Shine On!

Geneva

 

5 Jobs to Outsource to Increase Profitability

Starting a business seemed easy-ish.

When you started your business, I’m sure you couldn’t wait to share what you sell and could only think of trading what you do or sell for some profit. You love what you do, and you were sure others would too.

Open a cute shop and they will come. Make something pretty and it will sell. Have an amazing service and people will see how much their lives have been lacking without it.

Then it got a little complicated.

You like hats as a fashion accessory, but probably never realized you’d be wearing so many simultaneously. Then there were all the decisions, and they all involved money which as a start-up or scaling business is something you don’t want to waste, so you keep putting on more hats. The problem is before you know it, you’re doing more of what you never intended to do and less of what makes you set out to do to make mulah.

Here is a good question to ask yourself. What are you willing to invest time and money in to learn to do AND feel you could learn with good proficiency, or what will cost you more in time to learn and maybe every just do mediocre or consume tons of time and should be outsourced?

In the beginning of my entrepreneurial journey, I was certain that I could figure it all out. I could be all the things I needed to be or learn all the roles to play the parts of web designer, bookkeeper, public relations specialist, and office manager among other things. In 2006, social media for business was not even a thing, and I was still overwhelmed.

Part of what I was hanging onto was control. I had birthed this business baby, and no one could take care of it like mama could. Butttt….

Time is money. You pay for what you get.

If I had the money back that I lost in the time and mistakes I made in trying to do everything myself or in outsourcing cheaply, well, let’s just say, I’d have more money in the bank and might have saved myself a few pounds caused by stress eating.

Grab your laptop, download a notes app, or pick up your pen and paper, and take assessment!

Friend, make a latte and a list.

This week, settle onto your comfiest chair with your laptop or paper and pen. I want to challenge you to think about all the hats you are wearing and list them. Then I want you do decide if you wear that hat well at all or could learn to wear that hat well and are willing to invest into growing in that area. Here are some areas to assess:

  1. Photography– In a media-heavy business world, having good quality pictures of you, your products, and services will help you shine over your competition in visual appeal. There are great stock photos on apps like Canva (I recommend paying the monthly subscription for the pro edition to unlock thousands of great pictures), but having even a small catalog of quality, branded photos can make people stop scrolling or really polish up your website. Consider investing in a branding photography session with a photographer who specializes in brand photography and who can capture the essence of your brand’s heart and story. A couple headshots (because I love you, pretty please take down the selfie profile headshot) and 10 styled shots can make a huge difference in how your business presents. Some photographers will also coach you in how to take better pictures with your phone for ongoing filler pictures.
  2. Copy and Messaging– Did you ever date a guy with a gorgeous face you could stare at all day, but then find you couldn’t connect deeper and so his pretty face had to go? Hang with my analogy sister 🙂 Your visuals (pictures, website design, and logo) may attract a potential customer, but if she can’t get deeper by developing quick and strong chemistry with your brand by understanding your messaging and wanting to be part of your brand story, she’s going to move onto a deeper connection. A great looking website and beautiful social media feed comes to life through the words that breathe life into the pages and posts. A copywriter (like yours truly) can offer a variety of services from done with you consult on your brand story, general messaging, blogging strategies, social content ideas or done for you services. Invest in getting really clear about how you show up and what you say to people. A clear mind will say yes to what you can offer them 🙂
  3. Bookkeeping/Accounting– I’m going to keep this one short and sweet. Your money. Maximize it and allow a pro to guide you. There are many options here from monthly to quarterly to annual services to help you know exactly where your money is going and what is coming in and stay in compliance with state and federal regulations. Not to mention, depending on the type of business, accounting can take a lot of time.
  4. Website and logo design– It’s tempting to go with cheap on a website and logo, but you will probably end up unhappy and spending the money again to redesign and pull these vital brand components together. I promise you you can find affordable quality, but you should have a realistic expectation of associated costs and put those into your start-up plan. For a website, you can buy some beautiful and easy to build out templates or hire a web designer to get your site built out on a platform you can easily tweak and build out new pages by copying already designed pages. My site is on wordpress. I started my own build on WordPress with a Divi overlay while taking a web design class at a local community college (I quickly learned I was not built for the patience I needed for WordPress), got through as much as I could and then handed my page over to a local web designer for cleanup, formatting, and organization. After she did the first 4 pages or so, I could duplicate pages and found it fairly simple to tackle. With regard to logos, if all you need is something simple, there are templates you can purchase or you may have some luck on a site like fiverr.com. Just be sure to make sure if you go a route like a template or fiverr design, that you get a vector file, so you may change the size of your file without sacrificing quality.
  5. Any other time suckers– It depends on your business, but you may wish to outsource/hire out scheduling, email, social media (get your messaging together first to convey to the person doing your social media and email marketing), payroll, and housekeeping (for office or home). If you can be making more money per hour doing what you do than any of these tasks, take the hat off and give it away!

So there you go! I’m a huge believer in start-slim businesses and minimizing risk. Start-slim means you spend where you must and wait to reap profit before investing in other areas. Figure out what you are willing to invest this year for quality and efficiency, and I hope my picks of where to put your money brings some happy thoughts and lightness to your next steps by pulling off some of the hats 🙂

Dream Big and Shine On!

Geneva

The New Networking

Up until mid-March, like me, you probably had a couple weekly networking groups on your calendar each week. Chamber groups. Local business owner groups. Women’s groups. You were dedicated to the communities you linked arms with to further the impact of overall business community.

Or perhaps, networking has felt daunting. Maybe you’re a newer business owner who has been watching the business community from the sidelines. You were about to dip your toes in the networking water when “the ‘rona” threw its hat in the game or wrench in the plans.

Good news. Whether you were well drenched or a toe dipper in networking, the playing field has been leveled for all of us, as we’re all adapting to the new virtual ways of doing networking. There’s no better time than now to dive in, because it’s kind of weird for us all!

I run a women’s networking group in the Tampa Bay area called Hearts and Heels. Prior to COVID-19, we had one big meeting each month to connect on a workshop topic and socialize over dinner. We maintain a very active online group. I love the face to face time we schedule each month and the side meetings that happen between the members. When I realized meeting in person was going to be a no-go for a while, I admit…I freaked out.

I knew I could go to an online model, but I myself did not particularly like the few online meetings I had done to that point. Between March to now, however, I’ve (and maybe you’ve) done probably hundreds of online meetings. Practice makes perfect, right?

I am convinced there are some ways we can all make the experience of online networking more comfortable. Here’s some tips to help you not feel like a fish out of water but like your online networking time is valuable to your business AND that you are contributing to the meetings. Let’s face it. Online networking isn’t going anywhere, even if the current world health situation was to disappear tomorrow.

  1. Get a 60 second commercial together. It’s going to happen. It’s going to be your turn to introduce yourself and give your 60 second elevator pitch. Write it down. There is no shame in reading off a cue card to make sure you use this 60 seconds as effectively as possible. BTW, I’ll go live this week on my FB page http://www.facebook.com/genevamaresma to talk about exactly how to do this!
  2. Before the meeting, create some personal goals. Perhaps you’d like to identify one or two people with whom to have a virtual coffee. Maybe you’d like to learn something specific from a workshop being given. Your goal, if you’re new to networking, may be to simply attend a group and get more comfortable with networking in general.
  3. Recognize that the true reward to you is in the follow-up and post-meeting connections. If you attend one or 100 networking meetings and never extend your efforts beyond the meeting itself, you’ll probably be in the camp that says, “Networking meetings didn’t work for me.” Networking is THE single most powerful form of marketing you can do for your business. Hands down. My entire first business was successfully built on word of mouth.
  4. Remember, networking is not a one and done, and many people unfortunately look at it this way. They will state, I didn’t make a sale. No one was interested in buying my products or services. That’s the wrong perspective. Networking groups are to create referral connections. Connections take time to build. No one will refer you until they know, like, and trust you. If you join a group, commit to it for a time and shift your focus to how you can pour into it and how you can give to the community over take from it. You will gain from it eventually, but you are going to have to authentically give to get.

So set a networking goal this week. Embrace virtual networking, because it’s here to stay! Be brave and try a group if you haven’t. If you’d like to join my group (for women in business), let me know, and I’d be happy to introduce you into it and I promise it’s fun and friendly!

Dream Big and Shine On!

Geneva

Building a Business Boundary Plan: Run Business so it Doesn’t Run You

Let’s cut to the chase. If you want a long and healthy relationship with your business, you’ll have to establish boundaries around it.

Think of your business as a person. Do you want it calling you and texting you at 10pm? Do you want it to coerce you into work you’re not excited about? Would you want it to feel like it monopolizes all your time? I’m sure you’re saying, “Of course not,” but the truth is that without clear boundaries around how you conduct business and allocate your time resources to your business, you run the high probability of becoming resentful of your business. If you’ve ever been in a relationship with a friend or partner in which you feel resentment, it’s really not fun. It makes you less than the best version of yourself, and that is no way to have long-lasting relationship with your business.

The good news is that it doesn’t matter if you’ve been in business 5 days or 5 years, you can begin to groom habits that help you stay in harmony with the dream you have for your business. Here are 3 areas to examine and develop plans for to help you maintain balance through boundaries:

  1. Task Boundaries- Make a list of all the day to day tasks you need to manage like social media, returning emails, writing reports, packaging items…ALL the stuff. Set designated times of the day to tackle each in order to prevent flitting from task to task and checking in on social accounts are emails which will wrangle you in for more than work (Raise your hand if you’ve ever gone down the rabbit hole of social media? We’ve all done it and regretted how much time got sucked into nothing productive). Stick to your deal with yourself of when you will do these tasks.
  2. Customer and Client Boundaries- Before we talk about what boundaries to set up here, let’s talk about why we struggle with customer boundaries. One word. Fear. Scarcity mindset feeds the fear that if we are not all things to all people when they “need” us, they will land with our competition. However you respond to people will set the tone for what people expect of you. If you do not want to be answering emails at 8pm on a Monday, when you’d rather watch The Bachelor, then determine you won’t. Set an autoreply email for after the end of your business day, if you’d like, or be really good at disciplining yourself to respond to after-hours emails as one of your first tasks the next business day. When I first started in business, I struggled with client boundaries for a few years. I was over-delivering thinking I was giving exceptional customer service. I was providing great service, but it was through unsustainable behaviors at the cost of fights with my husband and lack of “me” time. I came to realize I could still provide outstanding care to my clients but had to prioritize my priorities first, otherwise, I was training my clients to act like young children who were constantly in need of me. I’m a stickler now for boundaries around texts and emails to my clients. A little secret… I often draft back text or email responses on Sunday mornings, but I don’t hit send until 8am Monday morning. Why? While I worked the weekend for a couple hours perhaps to alleviate my Monday morning time, I do not want my customers perceiving I work weekends. Texts and emails received after 6pm relative to work go on the next day’s task list. Lean in and listen closely friend. You have to know something. You’re amazing at what you do, and you are a wonderful person to do business with. That is your sell. Your people will not leave you if you are responsive when you tell them you will be. They do not do business with you, because you reply to all their FB comments immediately. They do business with you, because you are reliable and they have the confidence you will follow through on communication according to when you say you will. Build your business on the value of you and your integrity.
  3. Personal Time- I should have listed this one first in order. When you go to schedule your week (I do mine on Sundays), you must put your needs on the calendar first, and then the other time is work time. I have a need for 30 minutes in the morning to drink my coffee and eat my breakfast. I might write or watch the news or read during this time, too. It’s non-negotiable. I know when my day does not start this way, I will struggle the whole day feeling aligned. Whatever is important for your personal inner balance, schedule first. A workout. A half hour lunch. A dinner date with a friend. Time to curl your hair or put on makeup and your best face forward. It may sound silly, but a swipe of mascara, a pop of lip color, an outfit I like, and good hair make me feel put together which boosts my confidence that no matter who I run into during the day or what Zoom meeting I end up on, I represent myself for my business in the best way. I put on perfume, even when I have a day of video calls. Why? It simply makes me feel good. Set yourself as a priority, and whatever you do, do not compromise your boundaries during YOU time for one more email or one more phone call. They can wait, but your mental health is always immediate.

If you want to shine and truly see your dreams reveal themselves, getting harmony and balance with your work and within yourself is one of the keys that opens the doors to fruitfulness and success.

This is as important a business strategy as any others I teach. It’s foundational and life-changing. I’m here to support your boundary plan and cheer you on, sister!

Dream Big and Shine On!

Geneva

Take that Goal from Dream to Doable!

Goals! You either just jumped for joy or groaned at the thought.

When I talk with or coach people trying to grow their businesses and we get to the topic of goals, I ask them to get specific on what they are wanting to achieve. While some people can easily synthesize goals (usually they have been in a line of work in their past where they developed this skill like healthcare or corporate business), most people know they struggle with boiling down what they wish to achieve in written goals or they are confused about what makes for a good written goal.
Here are some commonly stated business hopes.

“I want to make _________ in a year.”

“I want to expand my offerings.”

“I want more engagement on my social media.”


There is nothing wrong with these statements, except they are not goals. They are aspirations, and aspirations are great! Everyone should have them. The problem with these statements is that they have no feet attached to them to make them move or to make them measurable.

Cue Auld Lang Syne. Think of the New Year’s “goals” we exclaimed and clinked to on the eve of 2020. The ones you wrote out a plan for and have revisited, you probably are well on your way to achieving. The gym goals, all the books you were going to devour, learning something new… Did they vanish as soon as your New Year’s hangover was relieved (Won-ton soup by the way is a great cure!)?
So, how can we make an aspiration into a goal you ask? Here’s the goal recipe.

1 part more specific behaviors; 1 part a time component; 3 parts words to define the manner to achieve by way of objectives (define at least 3 objectives to make the goal easier to bite off in small steps)

Let’s take the social media goal as an example and give it some love, so it becomes achievable.

Goal: Over the next 6 months, I want to increase my social media followers on FB to ________ organic followers who represent my ICA (Ideal Client Avatar).

Objectives: 1. I will post 5 times a week. 2. I will develop content buckets based on reviewing my engagement analytics to see what most interests my ideal clients. 3. I will create 10 branded templates using Canva to facilitate consistency and ease of posting. 4. I will increase my lives to 2-3x a month. 5. I will present 4 in-person or online workshops and script asking people to connect to my page.


Now, the goal has feet and can take off running! If you wrote this goal, you could revisit it over the period of the 6 months weekly to check your progress. You could even break this goal down into week by week tasks to make it happen using paper and pencil or an app like Trello.
What’s a goal of yours that could use a little sprucing? How could you equip it to move?